Working from home is not a fading trend. During the Covid-19 lockdown, many employees discovered the benefits remote work offered to their work/life balance and daily productivity.
Hiring a virtual assistant allows these benefits to continue.
“While pre-pandemic assistants worked feet away from their supervisors, today’s virtual assistants do the same job from anywhere in the world,” explains Shiela Mie Empleo-Legaspi, President of Cyberbacker.
Cyberbacker is an innovative mission-driven company that connects small to medium businesses with virtual assistants to minimize burnout and maximize efficiency.
“Learning to communicate, collaborate, and manage tasks remotely is revolutionizing opportunities for the entrepreneurs and employees whose offices are their homes,” says Empleo-Legaspi.
On-Site vs. Virtual Assistance for At-Home Work
Virtual assistants can perform tasks that do not require a physical presence or a license.
Appointment scheduling, social media management, answering calls, email marketing, research, graphic design, blogging, video editing, and so much more can be accomplished online and anywhere in the world.
None of these jobs need to be done in an office.
Entrepreneurs and employees who work from home are turning to virtual assistants because these assistants do not require office space or company resources.
In addition, many virtual assistants are hired as independent workers. This type of contracting generally provides more flexibility and simplicity than hiring full-time employees on the payroll.
Even though virtual working relationships can be challenging to get used to at first, people quickly learn to delegate items on their daily to-do lists.
People managing an assistant from home often begin by handing over simple administrative tasks like email correspondence, data entry, and scheduling.
With time and communication, a relationship forms that allows virtual assistants to become more and more integral to every aspect of the work.
Achieving the Benefits of Working From Home With a Virtual Assistant
Work-life balance is the primary reason many employees are exploring today’s work-from-home opportunities. While working from home eliminates time drains such as commuting, there are even greater possibilities when virtual assistants enter the picture.
“If they learn to delegate wisely, remote employees and entrepreneurs can free themselves from hours of distractions and mundane tasks every day,” Empleo-Legaspi says. “By focusing on the jobs they do best, they will find they get more done while reserving more time for family and personal interests.”
When a virtual assistant is there to set up appointments, schedule meetings, and handle the monotonous jobs that eat up the hours of a typical work day, people who work from home are free to use those hours doing what they do best.
Every job has certain aspects requiring special training and talent. When employees do anything else, it’s time better spent elsewhere.
Some people leave the office searching for work/life balance only to find themselves bogged down in minutia at home.
What good is a transition to remote work if the work day looks the same? Handing over routine tasks to a VA enables people to work more productively.
If remote entrepreneurs and employees want to evaluate their productivity and need for assistance, they can plug their workdays into this formula:
performance = potential – interference
Facebook messages, texts, and emails interfere when attempting to focus on work-related tasks. Outsourcing this interference to a competent assistant boosts productivity dramatically.
“No one becomes the best at what they do by doing it all,” remarks Empleo-Legaspi. “People stand out by finding a way to do what they do best. A talented assistant who can handle mundane workday interference makes working from home what it was meant to be.”
Communicating With a Virtual Assistant From Home
There was a time not long ago when effective communication with a virtual assistant across time zones would be daunting. Today, however, all the tools are in place.
Platforms for arranging online meetings, such as Zoom, Google Meet, and Microsoft Teams, became office mainstays in 2020 when people were forced to work from home worldwide.
These communication platforms allow teams to collaborate through video chats, break off into targeted brainstorming groups, and show their work by sharing screens in real-time.
For employees who had never worked from home, mastering the capabilities and nuances of these video conferencing apps required a steep learning curve.
Many remote employees learned about these platforms in a crash course during the pandemic’s early days, but now this tech is as natural to the workplace environment as the copier in the corner.
Most of these communication platforms prove to be user-friendly, and some are even free.
Communication platforms like Zoom are great for online meetings, but sometimes virtual communication needs to be immediate and direct, like a quick knock on a colleague’s door across the office.
For situations like this, messaging platforms such as Slack and Microsoft Teams are invaluable.
Business communication platforms, like Slack, host chat rooms that instantly alert users when they have messages.
Because chat rooms can be arranged according to topics, private groups, or direct messages, remote workers can quickly contact the people they need to reach and keep the conversations easy to locate.
Conversing through back-and-forth emails results in delays and missed communication, but today’s messaging apps are far more effective.
Delegating Daily Tasks to Virtual Assistants Through Work Management Systems
Communication platforms such as Zoom are ideal for face-to-face meetings, but sometimes it can be difficult to get everyone together at the same time.
It can also prove more efficient to keep project-based communication short and in written form so that everyone can look back on it later.
Work management systems, such as Asana, organize future tasks and allow teams to communicate about those projects quickly and efficiently.
For example, an entrepreneur working from home can assign several tasks to a virtual assistant using Asana.
All the communication about a task along with its progress is kept in one easy-to-find location. Managers and multiple team members can collaborate on the task and update its progress.
Gone are the days of confusing email chains. Features such as chat, task assignment, recognitions, and calendar view, allow teams using work management systems to track and collaborate on multiple projects simultaneously.
Accomplishing work at home with the help of a virtual assistant is easier every day.
“The workforce is increasingly favorable to remote work, and we have the tools that make this work possible,” comments Empleo-Legaspi. “Recent innovations in communication platforms, business messaging apps, and work management systems are revolutionizing opportunities for the remote employees and entrepreneurs at home and the virtual assistants around the world.”